If you’re unsure how to get organized at work, start with these simple steps
Do you feel as if you’re drowning in disorganization? Is most of your time spent in meetings and out of your messy and cluttered office? If you spend most of your time on the go and meeting with potential clients, it can be difficult to stay organized with the amount of paper and digital files you accumulate. If you don’t yet have an organizational system in place, it’s time to clean up and stay organized.
How to get organized at work: Tidy up your desk and surroundings
Your personal space reflects your current frame of mind. Is it cluttered with paper, envelopes, and office supplies? The best way to stay organized is to keep only current projects and everyday items on your desk or in your car if you’re traveling to meet clients. After you’ve completed a project, file away all unnecessary paper or shred any documents that don’t need to be kept.
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How to get organized at work: Personalize your workspace
Now that your desk and office area are cleaned up, it’s time to personalize your space. You’ve gone through all that has accumulated in your office; next, analyze what kind of systems you need to do your job more efficiently. You may need in/out mailboxes on your office door so that you can receive important documents while out on client meetings. Don’t forget to personalize your workspace with any pictures or decorations that make you feel energized and ready to work.
How to get organized at work: Organize your digital space
Cleaned up your physical space? It’s time to clean up your digital space, as well. If you’re anything like me, your desktop is littered with files, screenshots, and old downloads. If you’re looking for the same organized peace that you’ve just found in your office, here’s a good place to start organizing. Are you an email hoarder? While this task may seem daunting, it’s time to go through your emails and delete or organize your inbox.
How to get organized at work: Perfect time management
Since meetings are already taking up a large chunk of your time, try not to overschedule yourself. Also, confirm every meeting the day before. This will ease any scheduling problems or miscommunications without wasting anyone’s time. Invest in scheduling software that will allow people to add to your calendar depending on the parameters you have set for your daily schedule. This way, if anyone needs to cancel or rearrange meetings, they’re able to do so without contacting you via phone or email. Come to meetings prepared, and do your part to keep each meeting you attend productive.
How to get organized at work: Take everyday steps to stay organized
Now that you’re out of meetings and more organized, the most important thing to do is focus on upkeep. If while cleaning your office you created a filing system, be sure to stick with it so things don’t accumulate while you’re on the go. Regularly keep up with your voice messages, emails, and digital files to be sure that you are virtually organized, as well. It can be tough to stay organized in between meetings out of the office, so create a routine for yourself, and you’ll thrive with proper organization.
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What steps have helped you get more organized at work? Let us know in the comments!