2018 is quickly falling to a close and the holiday season is upon us with Thanksgiving. You and your employees continue to work to finish the year strong but first, you’ll all take a break to feast with loved ones and give thanks. This is the perfect time to express to your employees that you recognize their work excellence all year long. What better way to do that than with a written letter? A note is personable and from the heart. Don’t know what to say? We can help guide you. Here are 4 meaningful thank you note templates you need to give your employees!
1. Thank you note template to give employees from supervisors and managers.
Since you interact with your employees daily, you likely have a well-established work relationship. This note can be more casual yet still professional.
Hi [First Name],
Thank you for a wonderful job on [write here the specific project or task that was achieved].
I appreciate your [state a trait (such as focus, determination, persistence) that the employee possesses which makes them unique] allows our team to exceed expectations.
Thanks again and keep up the great work you’re doing for our team and [company name]!
Kind Regards,
[Signature]
2. Thank you note template to give employees from senior executives and business owners.
This letter template is intended for employees you rarely interact with. This one is more professional yet still specific to the employees’ achievements.
Dear [First Name],
The company has achieved yet another successful year. However, this could not have been possible without your valuable contributions.
This year, you helped [company name] reach new heights including:
[List a few specific examples in which the company achieved because of the employee]
It takes consistent hard work of employees like you to allow [company name] to positively impact our customers and make the world a better place.
On behalf of [company name], thank you for a job well done!
Sincerely,
[Signature]
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3. Thank you note template from employees to other employees.
This one is great for those who work closely with coworkers yet are not superior. It’s to be written from a peer to another peer.
Hi [first name],
Wow, what a year it’s been! I cannot begin to thank you enough for all your help. If it weren’t for you, I would not have learned [name something you learned from this employee].
I also appreciate your [name a trait this employee possesses (like energy, positivity, etc.) which separates them from the rest of your coworkers].
Keep up the great work and thank you for all that you do!
[Signature]
4. Thank you note template from employee to manager or supervisor.
Bosses deserve a thank you too! Being a supervisor or manager is stressful so show your appreciation for all that you’ve learned from them and their hard work.
Hi [first name],
I’m writing you this note to tell you how much I appreciate your guidance and advice over the past year. My [name a skill you’ve gained or improved on as a result of your supervisor’s help].
Thank you for your continuous coaching to not only myself but the entire team at [company name]. Keep up the great work, we all appreciate you!
Kind Regards,
[Signature]
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Tips for Using Thank You Note Templates
Use these thank you note templates as a guide as you write to thank employees for a job well done. Be sure to be specific when providing examples to express your thoughts on a personal basis. Specific examples allow employees to truly see that you notice their hard work and care. Also, rather than typing out the notes listed above, consider handwriting them. A handwritten note takes time and shows that you took the time to express your gratitude for their hard work. Finally, while it’s not required, you could add a small token of appreciation for their hard work such as a gift certificate for a free coffee.
Keep in mind that these notes are meant to encourage the positive or valuable behavior you witness and want to continue. So when you see an employee doing something you like, recognize it with a thank you note from time to time!
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